GENERAL DEFINITIONS OF WORK

• Performs intermediate skilled administrative support work processing legal documents, entering data, indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Chief Magistrate Judge.

QUALIFICATION REQUIREMENTS:

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS:

• Answers telephone and greets visitors; provides information and assistance; processes incoming and outgoing mail; makes copies.
• Maintains court files and records. This includes maintaining physical copies and scanning records/files into the Magistrate Management System.
• Reviews and processes Statements of Claims, Dispossessories, Foreclosures, Writs of Possession, Abandoned Motor Vehicle Affidavits, Garnishments, F.I.F.A’s and other civil action filings.
• Reviews and processes Officer Warrants, Citizen Warrants applications and County Ordinance Violations.
• Receives and processes bankruptcy notices, consent judgments, default judgments, enters dismissals and other judgments signed by the court.
• Balances daily receipts; prepares deposits; balances bank statements.
• Prepares subpoenas for civil cases.
• Processes daily mail.
• Types and prepares a variety of documents and reports, including civil and criminal caseload reports.
• Serves as custodian of Magistrate Court records and documents; ensures compliance with record retention guidelines.
• Oversees department accounting functions; balances and reconciles receipts; prepares bank deposits; signs checks.
• Receives and processes garnishment payments; posts to accounts; disburses payments to plaintiffs.
• Receives and file stamps all documentations including answers filed; scans all documentation including answers; prepares court calendars; mails notices; issues subpoenas.
• Attends Magistrate hearings; receives and marks exhibits; prepares court decisions for judge’s signature.
• Processes appeals to higher court and transfers to other counties.
• Maintains office supply inventory; makes purchases as needed.
• Provides certified copies of court documents with court seal.
• Performs related duties as assigned by Chief Magistrate Judge.

MINIMUM REQUIREMENTS TO PERFORM JOB FUNCTIONS

• Must attend classes out of town for training for Magistrate Clerks yearly.
• Must have skills in dealing with the public.
• Must have skills in oral and written communication.
• Must complete required work in a timely and professional manner.
• Must be able to operate a computer and job-related software programs (training on how to use specific court-related software will be provided)

MINIMUM QUALIFICATIONS:

• Valid driver’s license.
• Possess a high school diploma or GED.
• Must be able pass a background check and drug screen test and able to comply with all employer and department policies and work rules.
• Certified Notary Public (Required within 30 days of being hired)

Supervisory Controls: You will report directly to the Chief Magistrate Judge, who will assign work in terms of general instructions.

Guidelines and Contacts: Guidelines include the Official Code of Georgia, Uniform Rules of Magistrate Court, and county policies and procedures. Contacts are typically with co-workers, other county employees, law enforcement personnel, attorneys, attorneys’ staff, judges, clerks of other courts, other court personnel, vendors, and members of the general public.

Salary: Salary is based on level of experience and qualifications.

Application Deadline: Applications will be accepted until 12:00 pm on July 8, 2026 or until the position is filled.

How to Apply: Applications can be downloaded from HERE. Completed applications may e-mailed to magistrate.employment@heardcountyga.com or be submitted in person to: